Version:1.0 Date:March 03, 2025 Author:Claude
The Cloud File Manager is an intelligent file storage and management system that automatically analyzes uploaded files to extract meaningful metadata, enabling advanced search capabilities and data insights. The system leverages cloud technology and machine learning to provide a cost-effective, secure solution for individuals and organizations to manage their digital assets.
To create a smart file management system that not only stores files securely but also understands their content, making information retrieval intuitive and insightful. The system will transform unstructured file collections into organized, searchable knowledge repositories.
- Intelligent Metadata Extraction: Automatically identifies content, context, and meaning from various file types
- Advanced Search Capabilities: Find files based on content rather than just filenames
- Zero Cost Operation: Utilize free tier cloud services to eliminate operational costs
- Security-First Approach: Built-in virus scanning and file validation
- Serverless Architecture: Ensures scalability without maintenance overhead
- Individual Professionals: Freelancers, consultants, and professionals with diverse file collections
- Small Business Teams: Organizations with 1-10 employees needing shared file access and organization
- Academic Researchers: Individuals managing research papers, data, and documentation
- Content Creators: Writers, designers, and creators organizing their digital assets
- IT Administrators: Setting up and maintaining the system for organizations
- Data Analysts: Looking to gain insights from file metadata
- Developers: Integrating the system with other applications via API
- Compliance Officers: Ensuring document retention policies are followed
- Have diverse file collections (documents, images, spreadsheets, etc.)
- Need to frequently search for specific information within files
- Value organization but have limited time to manually manage files
- Have basic technical proficiency but aren't necessarily technical experts
- Are security-conscious about their data
- Prefer cost-effective solutions over expensive enterprise systems
- Intelligent File Storage
- "As a user, I want to upload files and have them automatically analyzed and organized so I can find them later without manual tagging."
- "As a user, I want the system to understand what my documents contain so I can search by content rather than just filenames."
- Advanced Search
- "As a researcher, I want to search through my PDFs based on their content so I can quickly find relevant papers."
- "As a business owner, I want to search for all files containing specific terms or concepts across various file formats."
- Security and Compliance
- "As a user, I want my files to be automatically scanned for viruses so I can be confident my data is secure."
- "As a compliance officer, I want to ensure no sensitive information is stored in an insecure manner."
- Analysis and Insights
- "As a team leader, I want to understand what types of documents my team works with most frequently."
- "As a content creator, I want to analyze the themes and subjects appearing across my work."
Scenario 1: The Legal Professional Rachel is a lawyer who manages hundreds of case documents. She uploads all her files to the Cloud File Manager. When she needs to find precedents for a new case, she simply searches for relevant legal concepts. The system returns documents where these concepts appear, even if the exact terms weren't in the filenames or manually tagged.
Scenario 2: The Research Team A research team uploads their collection of papers and data. The system automatically extracts information about methodologies, findings, and subject matter. Team members can quickly find all papers using a particular research method or discussing specific phenomena, even across different authors and file formats.
Scenario 3: The Small Business A marketing agency uploads client materials and campaign assets. The system automatically categorizes them by client, campaign type, and content. When a team member needs to find "all video advertisements for the healthcare sector," the search works even if the files weren't manually organized that way.
- File Upload: Users can upload files through web interface or CLI
- Format Support: System supports documents, images, spreadsheets, and presentations
- Storage Organization: Files are organized logically with system-generated paths
- Version Management: Support for file versioning to track changes
- Bulk Operations: Allow batch uploads, downloads, and actions
- Document Text: Extract and index text content from documents
- Image Analysis: Identify objects, scenes, and text in images
- Document Classification: Automatically categorize documents by type (invoice, report, etc.)
- Entity Recognition: Identify people, organizations, dates, and key information
- Metadata Enrichment: Generate additional metadata based on content analysis
- Full-Text Search: Search within document content
- Metadata Filtering: Filter by extracted metadata fields
- Natural Language Queries: Support for conversational search terms
- Advanced Query Syntax: Support for complex boolean operators
- Search Suggestions: Offer query suggestions and corrections
- Result Ranking: Prioritize results by relevance
- Virus Scanning: Automatic scanning of all uploaded files
- File Validation: Verification of file integrity and type
- Access Control: Basic permissions system for shared environments
- Secure Transfer: Encryption for all data in transit
- Infected File Handling: Quarantine and notification for detected threats
- Web Interface: Responsive web application for file management
- Command Line Interface: CLI for automation and power users
- Upload Interface: Drag-and-drop and multi-file upload support
- Search Interface: Intuitive search with filters and previews
- File Preview: Preview support for common file formats
- Mobile Compatibility: Responsive design for mobile access
- Storage Analytics: Usage statistics and trends
- Content Insights: Analysis of file types and content themes
- Search Analytics: Common search terms and patterns
- Activity Logging: Track user actions and system events
- Custom Reports: Generate reports on file collections
- Upload Speed: Support concurrent uploads with minimal delay
- Search Performance: Return search results in under 2 seconds
- Extraction Time: Complete metadata extraction within 30 seconds for standard files
- Scalability: Handle up to 100,000 files without performance degradation
- Concurrency: Support up to 50 simultaneous users
- Availability: System available 99.9% of the time
- Data Durability: Zero data loss guarantee
- Backup: Automatic backup mechanisms
- Error Handling: Graceful error recovery for all operations
- Service Degradation: Maintain core functionality during partial failures
- Encryption: All data encrypted at rest and in transit
- Authentication: Secure user authentication
- Authorization: Role-based access control
- Audit Trails: Comprehensive logging of security events
- Compliance: GDPR and industry standard compliance
- Vulnerability Management: Regular security assessments
- Intuitive Design: Interface requires minimal training
- Accessibility: WCAG 2.1 AA compliance
- Consistency: Consistent UI patterns throughout
- Feedback: Clear system feedback for all operations
- Documentation: Comprehensive help and documentation
- Error Messages: Clear, actionable error information
- Monitoring: Comprehensive monitoring of all components
- Alerting: Automated alerts for system issues
- Diagnostics: Detailed logging for troubleshooting
- Updates: Zero-downtime updates
- Configuration: Easy system configuration without code changes
- S3: File storage (within 5GB free tier limit)
- Lambda: Serverless compute for processing (within free tier limits)
- DynamoDB: Metadata storage (within 25GB free tier limit)
- API Gateway: API management (within 1M requests free tier)
- Rekognition: Image analysis (5,000 free operations)
- Textract: Document text extraction (1,000 free operations)
- SageMaker: Optional ML model hosting (may incur costs)
- REST API: Well-documented API for external integration
- Webhook Support: Notifications for external systems
- Export Formats: Standard data formats for interoperability
- Import Capability: Bulk import from existing systems
- Authentication Integration: Support for external auth providers
- Document Classification: Achieve >85% accuracy for document categorization
- Image Recognition: Support identification of common objects and scenes
- Text Extraction: Support for multiple languages and document formats
- Model Monitoring: Drift detection and performance tracking
- Model Updates: System for model retraining and improvement
- Dashboard: Overview of storage usage and recent files
- File Browser: Folder-based view with sorting and filtering
- Search Interface: Prominent search with filters and facets
- Upload Area: Drag-and-drop upload with progress indication
- File Preview: In-browser preview for common file types
- Metadata Panel: View and edit extracted metadata
- Responsive Design: Function on desktop and mobile devices
- Basic Commands: upload, download, list, search, delete
- Batch Operations: Support for scripting and automation
- Output Formats: Support for various output formats (JSON, CSV)
- Configuration: Easy configuration and credential management
- Integration: Pipeable output for system integration
- Essential Functions: Access core functionality on mobile devices
- Optimization: Optimized for touch interactions
- Performance: Fast loading on mobile connections
- File Viewing: Mobile-compatible file previews
- AWS Free Tier Limits: System must operate within free tier limitations
- S3: 5GB storage limit
- Lambda: 1M free requests per month
- DynamoDB: 25GB storage
- API Gateway: 1M API calls per month
- Rekognition: 5,000 image operations per month
- Textract: 1,000 document operations per month
- File Size Limitations: Maximum 5GB per file (S3 limit for single upload)
- Processing Time Limits: Lambda execution under 15 minutes
- ML Processing Quotas: Limited number of ML operations per month
- Zero Budget Operation: System must maintain zero operating cost
- Simplicity: Must be usable without specialized training
- Self-Service: Minimal administrative overhead required
- Documentation: Must include comprehensive self-help resources
- User Growth: Number of active users over time
- File Volume: Total number of files and storage utilized
- Engagement: Frequency of system usage
- Feature Usage: Utilization of advanced features
- Upload Speed: Average time to upload and process files
- Search Performance: Average search response time
- Extraction Accuracy: Correctness of extracted metadata
- System Uptime: Availability percentage
- Error Rates: Frequency of failed operations
- Search Success Rate: Percentage of searches finding desired files
- Task Completion Time: Time to complete common user tasks
- User Feedback: Satisfaction scores from surveys
- Feature Requests: Volume and nature of requested enhancements
- Support Issues: Volume and resolution time of support requests
- Basic file upload and storage functionality
- File metadata storage in DynamoDB
- Simple search capabilities
- Web interface for file management
- Security infrastructure implementation
- Text extraction from documents
- Image analysis integration
- Enhanced search with content indexing
- Virus scanning implementation
- CLI tool development
- Document classification model
- Advanced metadata extraction
- Natural language search capabilities
- Analytics and reporting
- User feedback and refinement
- Performance optimization
- UX refinements
- Documentation completion
- Extended testing
- Final launch preparation
- AWS Account with appropriate permissions
- Development environment for AWS CDK
- Node.js and Python development environments
- Front-end development tools for React
- Testing environment for integration testing
- Ongoing AWS free tier eligibility
- Internet connectivity for users
- Compatible web browsers
- AWS service availability
- API quotas within free tier limits
| Risk | Impact | Likelihood | Mitigation |
|---|---|---|---|
| Exceeding free tier limits | Cost increase | Medium | Usage monitoring, throttling, alerting |
| ML accuracy issues | Reduced utility | Medium | Thorough testing, feedback loops, continuous improvement |
| Performance bottlenecks | Poor user experience | Medium | Load testing, optimization, caching strategies |
| Security vulnerabilities | Data compromise | Low | Security-first design, regular audits, secure coding practices |
| Service quota limitations | Feature restrictions | Medium | Efficient resource usage, quota monitoring, graceful degradation |
| Risk | Impact | Likelihood | Mitigation |
|---|---|---|---|
| Low user adoption | Project failure | Medium | User-centered design, early feedback, targeted marketing |
| Competing solutions | Market disadvantage | Medium | Focus on unique ML capabilities, agile development |
| Changing AWS pricing | Cost model disruption | Low | Design flexibility, alternative service options |
| Integration challenges | Limited usefulness | Low | Well-documented API, standard protocols, sample code |
| Support requirements | Resource drain | Medium | Comprehensive documentation, self-service tools, community support |
| Term | Definition |
|---|---|
| Metadata | Descriptive information about a file beyond its name and size |
| Serverless | Cloud architecture where server management is abstracted away |
| Machine Learning (ML) | Systems that can learn from data to perform tasks without explicit programming |
| Entity Recognition | The process of identifying named entities (people, places, organizations) in text |
| Document Classification | Automatically categorizing documents into predefined types |
| Data Drift | Changes in data patterns that affect ML model performance |
| Presigned URL | A temporary URL that grants limited-time permission to access an S3 object |
| Virus Scanning | The process of checking files for malicious code |
| MIME Type | Standard that indicates the nature and format of a file |
| API Gateway | AWS service that creates, publishes, and manages APIs |
| Lambda | AWS serverless compute service |
| S3 | Simple Storage Service, AWS object storage service |
| DynamoDB | AWS managed NoSQL database service |
| Rekognition | AWS service for image and video analysis |
| Textract | AWS service for extracting text and data from documents |
This product specification outlines a comprehensive vision for the Cloud File Manager with ML Metadata Analysis, addressing both business needs and technical implementation considerations. As the product evolves, this specification will be updated to reflect changing requirements and insights gained during development.